Full Notification

The Town anticipates significant interest in the Aug. 6, 2024, Town Council meeting and has scheduled the meeting to be held at Accacia’s Event Venue, 351 Southwind Lane.

The building has a limited seating capacity. Other than Town staff and the Town Council, no more than 484 people will be permitted into the building for the meeting at any one time.
 
Reserved Seating System
The Town is ensuring equal access and is streamlining entry to the meeting by establishing a seating reservation system for a portion of the available seating. This reserved seating will be located in the main ballroom, where the Council will be seated. Reservations may be made beginning at 10 a.m. July 29 (Central Daylight Time) using this link.

Residents and nonresidents may reserve one seat at a time, and reserved seating will be allocated equally and limited to approximately 130 residents and 130 nonresidents. When all reserved seats are claimed for the individual groups, the reservation system will display a “sold out” message for that group.

Staff cannot guarantee that families or affiliated groups will be able to sit together. Reserved seating guarantees a seat in the main ballroom but not a specific seat or location in the ballroom.
 
In order to reserve a seat, you must provide your name and a valid address for your residence, and you must certify that you are either a resident or nonresident. Reservations made with an address that doesn’t match the corresponding category are subject to cancellation.
 
Tickets for reserved seats will be scanned upon entry into the facility, which will open for reserved seating ticket holders beginning at 6 p.m. Aug. 6. Reserved seat holders must be seated by 7:15 p.m., or their seats will be released for non-reserved seating. Anyone who does not bring a printed or an electronic copy of their reserved seating confirmation will not be allowed into the reserved seating area and will need to move to the line of people waiting for non-reserved seating.
 
Non-Reserved Seating
In addition to the reserved seating outlined above, approximately 214 seats will be available on a first-come, first-served basis in auxiliary rooms in the building. These rooms will have audio and video access to the meeting. Those seats will be filled by those waiting in line on a first-come, first-served basis beginning at 6:30 p.m.
 
General Procedures for Everyone
Admission to the facility will only be permitted as long as available seating remains, and seating is not guaranteed to anyone. Persons with disabilities may request accommodations, such as  wheelchair access, if a request is made at least 48 hours in advance of the meeting to the Town Secretary.

No standing room or floor seating will be available inside the facility, and no outside chairs or other supplies, including canopies, umbrellas or ice chests, may be brought into the building.
 
Anyone wishing to address the Council during the meeting must be present inside the building and must follow posted procedures.
As people in any of the rooms exit the building, those seats will become available on a first-come, first-served basis to people waiting outside the building.

For safety, sections of some roads or some parking may be closed to traffic on Aug. 6. Please refer to FairviewTexas.org prior to arrival for information about road closures and detours. Please plan ahead for traffic delays. Seating reservations will not be held after 7:15 p.m. Aug. 6.
 
Live streaming of the meeting will be permitted outside of the facility, and access to the live stream has been increased for this meeting. Wireless Internet access will not be available at the site.
 
Please observe all signs and directions from staff, and do not block any designated parking spaces or traffic. No overnight camping will be permitted. Restrooms inside Accasia’s Event Venue will not be available to anyone outside the building.
 
Some details of these procedures may be amended prior to the start of the meeting. Please check back for updates before the meeting. The Town cannot guarantee that all technology will perform as planned, as unforeseen conditions may impact that performance.
 
For questions, or if you encounter problems with the reservation site, please email [email protected]. The Town anticipates a high volume of inquiries, and assistance will not be available by phone. Email responses will be provided promptly and in the order in which emails are received.